Call For Field Trip Proposals

16 November 2020 – CLOSED

The SER2021 Organizing Committee invites proposals for virtual field trips as part of the 9th World Conference on Ecological Restoration. Submissions are open to anyone working in the field of ecological restoration or land management. All proposals must be submitted using the online form provided below by the January 25 2021. Early submissions are highly encouraged, and reviews will be conducted on a rolling basis, with acceptances issued up to the March 1 2021.

 

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Please carefully review the information provided on this page before submitting your proposal. Questions can be directed to ser2021@conferium.com.

1.     Before You Begin

2.     Presentation Formats

3.     Organizer Responsibilities

4.     Proposal Format

5.     Evaluation Process

6.     After Your Proposal is Accepted

7.     Cancellation Policy

8.      Important Dates

9.     Submission Form

1.  Before You Begin

The goal of the virtual field trips is to give participants a chance to see restoration in action, to learn about different restoration and land management techniques, and to engage meaningfully in discussion to gain deeper insight into a particular project. As such, field trips should take place in areas that are of interest to the broader restoration community (e.g. sites of active or recently completed restoration projects, greenhouses, and seed farms), and involve practitioners, researchers, and (potentially) stakeholders who were meaningfully involved in the process. 

Field trips will be run over several weeks leading up to the conference. While parts of the field trip may be pre-recorded (see more below), field trip organizers must be present to lead a live virtual discussion with participants during their field trip. The virtual field trip will need to be ready for presentation between early May and mid-June. 

The Events Committee will work together with field trip organizers to accommodate scheduling requests, but please note that it may not be possible to accommodate all requests. Scheduling will take into account the time zone of the field trip location. Recordings of field trips and discussions will be made available to all conference participants as on-demand content after each field trip.
 

2.  Presentation Formats

Wherever possible, virtual field trips should give participants a similar experience to being in the field. This means, showing participants different parts of the site; allowing frequent live discussion, demonstrations, and questions; and prioritizing visuals over presentation. Field trips can also include information that would otherwise be difficult to share during an in-person trip, such as drone or timelapse footage, videos from multiple sites, or underwater footage. 

Length of time: Field trips should be 1-2 hours long, including time for live discussion. Organizers should plan to break their pre-recorded field trip videos into shorter segments (~10-20 minutes) to allow for frequent discussion with participants. 

Live or pre-recorded: Field trips will be played live on the day of the event, however we highly recommend that field trip organizers plan to have the majority of the field trip visuals (outside of the discussion session) pre-recorded to avoid issues with internet connectivity at field sites. Additionally, organizers must ensure that they can lead the discussion with participants (live video is preferred; audio only will be accepted if the situation requires it). 

Audio and video requirements: We recognize that there are a range of options for recording videos. Therefore, there are no requirements for how field trip organizers take their video footage  - everything from a phone to a camera crew is welcome. However, field trip organizers must ensure that their video quality is high enough (preferably a minimum of 360p) and cameras are placed appropriately so that participants can clearly see what is happening, and that the audio quality is clear enough for participants to hear. We encourage those considering submitting a proposal to try out any equipment in advance to ensure that they will be able to meet these requirements. 

Language: We are open to field trips being led in other languages besides English. However, field trip organizers will need to caption their videos in English and be able to run their live discussion session in English as well. Alternatively, field trip organizers can run their trips in English and provide subtitles in their primary language. 

3. Organizer Responsibilities

All field trips must have a lead organizer who serves as the primary point of contact for SER2021. This person should be available by email leading up to the event, and is expected to be present for trial runs, and on the day of the event. The field trip organizer will be responsible for ensuring the development and delivery of the field trip. This includes all aspects of identifying and accessing sites, determining activities for the trip, coordinating with speakers, and creating video content. 

Field trip organizers and speakers must be knowledgeable about ecological restoration and be involved somehow in the restoration project. Ideally, all speakers present in the recorded parts of the field trip should be present for the live discussion. 

SER2021 will promote field trips, run registration, and provide the platform to run the event and technical logistical support. However, the conference is not able to provide financial support for field trips or organizers.

4.  Proposal Format

Proposals must be submitted in English, and information should be developed with an international audience in mind.  Incomplete or inaccurate submissions will be rejected. Fill in the SER Field Trip Submission Form and submit below. All proposals must include the following information:

Title of the field trip (40 words max)
Abstract - a brief overview of the location, speakers, and topics to be covered (250 words max)
One sentence summary of the field trip (40 words max)
Lead organizer (name, institutional or organizational affiliation, and email address)
Draft program for the event - an overview of:

The site(s) and their location
Interest of the area and the field trip content for participants. This will vary by trip depending on the location and content to be covered. Some possibilities include:

History of degradation and treatments
Novel methods 
Rare or endangered habitats

General description of the topics that will be covered on the trip and schedule for the event
Likely speakers and their affiliations (please indicate if speakers are confirmed)

You will receive an automated confirmation email on receipt of the submission of your proposal. 

5.  Evaluation Process
The Events Committee will accept proposals up to the 15th of January 2021; proposals will be reviewed on a rolling basis. Proposals will be evaluated based on the following criteria:

  • Scientific and technical merit, with emphasis on cutting-edge developments, novel techniques, or novel perspectives.
  • Clear relevance to the field of ecological restoration, with implications for restoration science, practice, policy, education, business, finance, etc.
  • Interest for a global restoration audience; while the trip might focus on regionally specific ecosystems or techniques, it should be accessible to participants from around the world. 
  • Submission of a well-written proposal that clearly articulates the focus of the field trip and the schedule for the event. 

6.  After Your Proposal is Accepted

Organizers of accepted field trips will work with the Events Committee to finalize their abstract and field trip schedule. The deadline for finalizing field trip information is the 31 March 2021. Organizers who do not finalize their information by this point will be removed from the program. 

Presentation information: We will share detailed information for the field trips prior to the deadline for finalizing field trip details. 

Scheduling: The Events Committee will meet in early April to finalize the schedule for field trips. Trips will be run in advance of the conference and may be scheduled for any time between early mid-April and early-June. The Committee will work with organizers to determine the best time for their field trip within that time window, although not all scheduling requests will be possible. The live field trip discussion will be scheduled during a reasonable time window for the location of the organizers. 

7.  Cancellation Policy

Please do not submit a proposal unless you are committed to delivering the field trip. We realize that there is always uncertainty in field-based activities, and there is an additional level of uncertainty given the COVID-19 pandemic. However, cancellations of field trips will negatively impact the quality of the conference program, and we hope that the option to pre-record significant portions of the field trip will lessen the impact of unexpected events.  If extenuating circumstances force you to cancel the trip, we ask that you notify us as soon as possible at ser2021@conferium.com so that we can update the program accordingly. 

8.  Important Dates

15 November 2020    Field trip proposal submission period opens
25 January 2021 Deadline for field trip proposals
01 March 2021 Final batch of field trip acceptance notices sent
31 March 2021 Deadline for final field trip schedule and abstract to be received by the Events Committee
April - early June  Field trips delivered during this time period

           

9.  Online Submission Form

Fill in the SER Field Trip Submission Form and click here to begin your submission.

 

CLOSED

 

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